Controller

Signature Business Solutions
Smart Business Bio
H. Aksit
Pickertstraße 45
24143 Kiel
Germany
📧 info@signature-business-solutions.com

Purpose of the Digital Business Card

The digital business card serves to provide contact information and business details of the cardholder.

External Links

By clicking on external links (e.g., social media profiles, websites), you leave the digital business card. The respective third-party privacy policies then apply.

Content Responsibility

The cardholder is solely responsible for the information provided on the digital business card. Our platform only provides the technical infrastructure.

Automatic Notification of Contact Changes

When a cardholder updates their contact information (e.g., phone, email, address), the system automatically sends a notification email to all previously connected contacts.
This ensures that contact details remain up-to-date.
Legal basis: Art. 6 (1) f GDPR (legitimate interest of the cardholder)

Hosting

Our website is hosted in compliance with GDPR by Digital Ocean LLC in Frankfurt, Germany.
Connection data such as IP address, timestamp, and URL are processed for website delivery.
Legal basis: Art. 6 (1) f GDPR

Server Log Files

The following data is automatically stored when visiting the website:

• anonymized IP address
• access time
• requested URL
• user agent

This data serves technical monitoring and security.
Legal basis: Art. 6 (1) f GDPR

Technically Necessary Cookies

We only use technically necessary cookies, e.g.:

• form functionality
• CSRF protection
• session management

These cookies are permitted without consent under § 25 (2) TTDSG. No cookie banner is required.

Sending Messages

When using the message form, your data (e.g., email, message) is forwarded only to the cardholder.
- No content is stored by us
- Consent is logged (time, IP, email, form version)
Legal basis: Art. 6 (1) a GDPR

Lead/Contact Forms

When submitting data via lead/contact forms:
- forwarded only to the respective cardholder
- no permanent storage
- consent is logged (IP, time, consent text)
Legal basis: Art. 6 (1) a GDPR

Newsletter Requests

When entering your email for notifications:
- forwarded only to the profile owner
- not stored or processed by us
Legal basis: Art. 6 (1) a GDPR

Embedded Videos

Local header videos:

• not linked to YouTube/Vimeo
• no data is transmitted to third parties
• no consent required

Legal basis: Art. 6 (1) f GDPR

YouTube, Vimeo, Facebook:

• videos are blocked by default
• data is transferred only after clicking "Activate video"

"To protect your privacy, this video has been blocked. By clicking 'Activate video', you agree to load content from [provider]. Personal data may be transferred."

Legal basis: Art. 6 (1) a GDPR

AI Business Card Scanner

Our platform can use AI to capture physical business cards and:
- transfer them to the digital contact book or
- forward them to a CRM system on request
- no image storage
- no external data matching
- used only with consent
Legal basis: Art. 6 (1) a or b GDPR

Storage Duration

Data type – Retention period
- server logs: max. 14 days
- form/consent data: max. 6 months (auto deletion)
- video consents: max. 6 months
- card content: until cancellation or termination
No data is passed to third parties, no profiling occurs.

Data Processing

When using our platform as a cardholder, your data is processed under a data processing agreement pursuant to Art. 28 GDPR.
A DPA can be provided upon request.

Your Rights

You have the right to:

• access (Art. 15)
• rectification (Art. 16)
• deletion (Art. 17)
• restriction (Art. 18)
• data portability (Art. 20)
• objection (Art. 21)

Right to Lodge a Complaint

You have the right to file a complaint with a data protection authority, e.g., in Schleswig-Holstein or Berlin.

Contact

For questions about privacy or consent:
📧 info@signature-business-solutions.com

As a user, please read and confirm the data processing agreement. - DPA

go to

Data Processing Agreement